Operational Resources
Purpose: Central reference for roles, assets, spaces, and resources available for initiatives.
Center Spaces
| Room |
Capacity |
Best Use |
Equipment |
Notes |
| MM Hall (MMH) |
40-50 seated |
Art of Living Part 1, Silent Retreats, Mega events, Satsang |
Projector, sound system |
Main meditation hall; natural light; climate controlled |
| Yoga Room (YR) |
40-50 seated |
Art of Living Part 1, Sri Sri Yoga, Intro talks |
TV screen, whiteboard |
Quieter space; good for focused sessions |
| UN Room (UNR) |
8-10 |
Meetings, small groups, Knowledge in Action |
Conference table, whiteboard, laptop station |
Multi-purpose; volunteer coordination |
| Library Room (LR) |
4-6 |
1:1 meetings, small study groups, calls |
Small table, chairs, bookshelf |
Quiet space for focused work |
Shared Equipment
- Yoga mats: 30 (shared between MMH and YR)
- Meditation cushions: 40 (shared between MMH and YR)
- Yoga blocks: 15 (primarily YR)
Room Booking Guidelines
- MM Hall: Book 2 weeks ahead for courses; 1 week for events
- Yoga Room: Available same-week for regular sessions
- UN Room: First-come for meetings; reserve for special sessions
- Library Room: Available for impromptu use; reserve for recurring meetings
Center Calendar: Courses & Regular Sessions
Weekly Recurring Sessions
| Day |
Time |
Session |
Room |
Notes |
| Saturday |
3:30 PM |
SKY Follow-up |
MMH (primary), YR (backup) |
For course graduates |
| Saturday |
5:00 PM |
Satsang |
MMH |
Community gathering; normally followed by dinner |
| Sunday |
10:30 AM |
SKY Follow-up |
MMH (primary), YR (backup) |
For course graduates |
Course Types at Center
| Course |
Duration |
Room Options |
Typical Schedule |
Capacity |
Notes |
| Art of Living Part 1 |
3 days (7-9 hrs total) |
MMH, YR, or UNR |
Fri eve + Sat/Sun full day, OR Sat-Mon |
8-50 |
Main SKY offering; size varies |
| Silent Retreat (SKY Part 2) |
3-4 days |
MMH (exclusive) |
Thu PM → Sun PM, OR Fri PM → Mon PM |
20-40 |
Advanced; MMH occupied full duration |
| Sahaj Samadhi |
3 sessions |
MMH, YR, or UNR |
3 consecutive evenings or weekend |
10-40 |
Meditation course |
| Sri Sri Yoga |
2-3 days |
YR (preferred) |
Weekend |
15-30 |
Yoga-focused |
| Intro Talk |
1-2 hours |
YR, UNR, or MMH |
Any evening/weekend |
5-50 |
Free; leads to course registration |
Sample Monthly Course Calendar
| Week |
Mon |
Tue |
Wed |
Thu |
Fri |
Sat |
Sun |
| Week 1 |
- |
- |
- |
- |
Intro Talk (YR) 7pm |
AOL Part 1 (MMH) |
AOL Part 1 (MMH) |
| Week 2 |
- |
Sahaj (YR) 7pm |
Sahaj (YR) 7pm |
Sahaj (YR) 7pm |
- |
Follow-up 3:30pm |
Follow-up 10:30am |
| Week 3 |
- |
- |
- |
Silent Retreat begins (MMH) |
Silent Retreat |
Silent Retreat |
Silent Retreat ends |
| Week 4 |
- |
- |
- |
- |
Intro Talk (YR) 7pm |
Sri Sri Yoga (YR) |
Sri Sri Yoga (YR) |
Note: Actual schedule varies. Check with Center Coordinator for current bookings.
Facilitation Codes
Standard codes for sessions and courses. Use these codes in calendars, sheets, and communications to link to external data (facilitator assignments, contacts).
Recurring Sessions
| Code |
Session |
Day/Time |
Room |
Notes |
| FU-SAT |
SKY Follow-up (Long Kriya) |
Sat 3:30 PM |
MMH |
Saturday Long Kriya |
| FU-SUN |
SKY Follow-up (Long Kriya) |
Sun 10:30 AM |
MMH |
Sunday Long Kriya |
| SATSANG |
Satsang |
Sat 5:00 PM |
MMH |
Community gathering |
| KIA |
Knowledge in Action |
Sun after Kriya |
UNR |
Volunteer productivity session |
Courses
| Code |
Course |
Typical Duration |
Notes |
| AOL-P1 |
Art of Living Part 1 |
3 days |
Main SKY offering |
| RETREAT |
Silent Retreat (SKY Part 2) |
3-4 days |
Advanced course |
| SAHAJ |
Sahaj Samadhi |
3 sessions |
Meditation course |
| SSY |
Sri Sri Yoga |
2-3 days |
Yoga-focused |
Events
| Code |
Event Type |
Notes |
| INTRO |
Intro Talk |
Free intro session |
| INTRO-EXT |
Intro Talk (External) |
At libraries, apartments, etc. |
| WMD |
World Meditation Day |
Annual Dec 21 |
| MEGA |
Mega Course |
Star teacher, larger scale |
How to Use Codes
- In Google Calendar: Event title =
[CODE] Description (e.g., [FU-SAT] Long Kriya - Andy)
- In Sheets: Facilitator lookup by code (external sheet links code → name, contact)
- In communications: Reference code for clarity (e.g., "Who's covering FU-SAT this week?")
Data lives externally: Facilitator names, contacts, and assignments are in Google Sheets (not in this doc). See IT Backlog for setup tasks.
Neighborhood Calendar: External Events & Venues
Regular External Sessions (Recurring)
| Venue |
Day/Time |
Event Type |
Frequency |
Supports (Center Event) |
Status |
| MLK Library |
2nd Saturday 11am |
Community Meditation |
Monthly |
Intro Talk → Art of Living Part 1 |
Confirmed |
| Arlington Library |
1st Tuesday 7pm |
Intro Talk |
Monthly |
Art of Living Part 1 registration |
In outreach |
| Busboys & Poets (14th) |
3rd Thursday 7pm |
Intro Session (rented space) |
Monthly |
Art of Living Part 1 registration |
Relationship exists |
| The Hepburn (rooftop) |
Scheduling TBD |
Resident Meditation |
Weekly/Biweekly |
Art of Living Part 1 registration |
In outreach |
| Collection 14 (amenity) |
Scheduling TBD |
Resident Meditation |
Weekly/Biweekly |
Art of Living Part 1 registration |
In outreach |
| Meridian Hill Park |
Saturdays 9am (weather) |
Outdoor Meditation |
Weekly (seasonal) |
General awareness |
Active |
One-Time / Annual Events
| Event |
Date |
Venue |
Event Type |
Supports (Center Event) |
Status |
Notes |
| World Meditation Day |
Dec 21 |
Multi-venue |
Global synchronized meditation |
Mega Course (Jan) |
Active planning |
6-8 venues target |
| International Yoga Day |
Jun 21 |
Venue TBD (outdoor) |
Yoga + Meditation |
Summer courses |
Future |
Annual opportunity |
| Diwali Celebration |
Oct/Nov |
Embassy of India |
Cultural + meditation |
Fall courses |
Future |
Partnership needed |
| DC Yoga Week |
Date TBD |
Various studios |
Cross-promotion |
Brand awareness |
Future |
Partnership needed |
| Farmers Market (Dupont) |
Sundays (seasonal) |
Dupont Circle |
Booth / flyers |
General awareness |
Future |
Permit needed |
Venue Pipeline (In Outreach)
| Venue |
Type |
Contact Status |
Target Event Type |
Supports |
Next Step |
| Alexandria Library |
Library |
Email sent |
Monthly Intro Talk |
Art of Living Part 1 |
Follow-up call |
| Bethesda Library |
Library |
Not contacted |
Monthly meditation |
Art of Living Part 1 |
Send intro email |
| Indian Embassy |
Embassy |
Research phase |
Cultural events |
Fall courses |
Find contact |
| Thai Embassy |
Embassy |
Research phase |
Meditation program |
General awareness |
Find contact |
| The Ellington (Bozzuto) |
Apartment |
Email sent |
Resident meditation |
Art of Living Part 1 |
Follow-up |
| The Croydon |
Apartment |
Not contacted |
Resident meditation |
Art of Living Part 1 |
Send intro email |
| Yoga District |
Yoga studio |
Not contacted |
Cross-referral |
Art of Living Part 1 |
Partnership proposal |
Event-to-Course Funnel
EXTERNAL EVENT CENTER CONVERSION
─────────────────────────────────────────────────────────────
Library Meditation (monthly) → Intro Talk (monthly) → Art of Living Part 1
Apartment Rooftop Session → Intro Talk → Art of Living Part 1
World Meditation Day → Mega Course (Jan) → Sahaj, Retreat
Outdoor Park Session → Weekly Follow-up → Community building
Busboys Intro Session (rented) → Art of Living Part 1 registration
Volunteer Roster
Contact Data: See volunteer-roster.md for names, contacts, and assignments.
Core Team Roles
| Code |
Role |
Responsibility |
COORD-CTR |
Center Coordinator |
Manages center schedule, room bookings |
COORD-WMD |
Campaign Lead (WMD) |
Owns WMD execution end-to-end |
COORD-MEGA |
Campaign Lead (Mega Course) |
Owns Mega Course enrollment & logistics |
COORD-VOL |
Volunteer Coordinator |
Activates and manages volunteer pool |
COORD-IT |
IT Lead |
Manages automation, tools, tech support |
COORD-OUT |
Outreach Lead |
Property managers, libraries, embassies |
COORD-COM |
Communications Lead |
Social media, email, messaging |
COORD-FAC |
Facilities Lead |
Center setup, garden, signage |
Volunteer Pool Summary
| Category |
Count |
Activation Status |
Primary Skills |
| In-Person Regulars |
~10 |
Active |
Event support, greeting, setup |
| Online Volunteers |
~20 |
Partially active |
Research, calls, emails, design |
| Graduate Ambassadors |
~30 |
Dormant |
Personal outreach, testimonials |
| Total Available |
~60 |
Mixed |
- |
Physical Assets Inventory
Event Equipment
| Item |
Quantity |
Location |
Condition |
Notes |
| Yoga mats (purple) |
30 |
MM Hall closet |
Good |
Replace 5 by Q2 |
| Meditation cushions |
40 |
MM Hall closet |
Good |
Various colors |
| Yoga blocks |
15 |
Yoga Room shelf |
Good |
- |
| Portable projector |
1 |
UN Room cabinet |
Good |
HDMI, VGA compatible |
| Sound system (main) |
1 |
MM Hall |
Good |
Includes wireless mic |
| Portable speaker |
2 |
Supply closet |
Good |
Bluetooth, battery-powered |
| LED candles |
20 |
Supply closet |
Good |
For ambiance |
| Clipboards |
10 |
UN Room |
Good |
For sign-in sheets |
| Name tags (reusable) |
50 |
Supply closet |
New |
Magnetic backing |
IT Infrastructure
| Item |
Quantity |
Location |
Condition |
Notes |
| Printer (B&W laser) |
1 |
UN Room |
Good |
For flyers, sign-in sheets |
| Printer (Color inkjet) |
1 |
Library Room |
Good |
For brochures, posters |
| Network switch |
1 |
Utility closet |
Good |
8-port; wired connections |
| WiFi router |
1 |
MM Hall ceiling |
Good |
Center-wide coverage |
| Laptop (center use) |
1 |
UN Room cabinet |
Good |
For presentations, registration |
| Extension cords |
4 |
Supply closet |
Good |
For event setup |
| Power strips |
6 |
Supply closet |
Good |
Surge protected |
WiFi Network:
- SSID:
AoL-DC-Center (for volunteers/staff)
- Guest SSID:
AoL-Guest (for participants)
- Password: See Center Coordinator
Branding & Signage
| Item |
Quantity |
Location |
Status |
Notes |
| Portable banner (AoL logo) |
2 |
Supply closet |
Good |
For events |
| Flyers (current course) |
~200 |
Front desk |
Refresh needed |
Update for Mega Course |
| Brochures (general) |
~100 |
Front desk |
Good |
Program overview |
| Business cards |
~300 |
Front desk |
Good |
General center contact |
| Yard sign |
1 |
Garden shed |
Fair |
Needs refresh |
| Postcards (outside holder) |
~50 |
Exterior |
Replenish weekly |
- |
Booth & Outreach Materials
| Item |
Quantity |
Location |
Condition |
Notes |
| Pop-up standee (large) |
2 |
Storage room |
Good |
6ft retractable; AoL branding |
| Pop-up standee (tabletop) |
1 |
Storage room |
Good |
For table displays |
| Tablecloth (branded) |
2 |
Supply closet |
Good |
Purple with AoL logo |
| Folding table |
1 |
Storage room |
Good |
6ft; for outdoor booths |
| Folding chairs |
4 |
Storage room |
Good |
For booth staffing |
| Flyer holders (acrylic) |
3 |
Supply closet |
Good |
Tabletop display |
| Tablet stand |
1 |
UN Room |
Good |
For registration at events |
| Canopy tent |
1 |
Storage room |
Fair |
10x10; for outdoor events |
| Weights (canopy) |
4 |
Storage room |
Good |
Sandbag style |
Org-Level Systems (Central)
| Platform |
Purpose |
Access Level |
Notes |
| AoL Registration Portal |
Course registration |
Read-only locally |
Org manages; we track registrations |
| Journey App |
Course taker app |
Participants use |
Post-course practice support |
| Journey Teachers App |
Admin for standard courses |
Teachers/coordinators |
Attendance, course management |
Account Owners: See volunteer-roster.md for platform account assignments.
| Code |
Platform |
Purpose |
Review By |
PLAT-EVT |
Eventbrite |
Local event registration |
- |
PLAT-CAN |
Canva |
Graphics, flyers, social posts |
COORD-COM if public |
PLAT-LNK |
tiny.cc |
Link shortening |
- |
PLAT-LT |
Linktree |
Link hub for social bios |
COORD-COM |
PLAT-IG |
Instagram |
Social media |
COORD-COM |
PLAT-FB |
Facebook |
Social media, events |
COORD-COM |
PLAT-YT |
YouTube |
Video content |
COORD-COM |
PLAT-ND |
Nextdoor |
Neighborhood outreach |
COORD-COM |
PLAT-GMB |
Google Business |
Maps, reviews, info |
COORD-COM |
PLAT-MC |
Mailchimp |
Email newsletters |
COORD-COM |
Communications Review Process:
- Routine posts (event announcements, follow-ups): Owner posts directly
- New messaging, campaigns, sensitive content: Comms Lead reviews before publish
- Crisis/controversy: Escalate to Center Coordinator + Board
Future: Kiosk & Check-in
| Feature |
Current |
Future Vision |
| Event check-in |
Manual sign-in sheet |
QR scan at kiosk or volunteer phone |
| Course registration |
Eventbrite / AoL portal |
Kiosk browse + QR to register |
| Meal coupons |
N/A |
Special occasions: coupon dispensed at kiosk |
| Info display |
Flyers |
Dynamic content on kiosk screen |
Digital Assets
| Asset |
Location |
Owner |
Status |
| Slide deck template |
Google Drive |
IT Lead |
Ready |
| Flyer templates (Canva) |
Canva Team |
Communications Lead |
Ready |
| Email templates |
Google Docs |
Communications Lead |
Ready |
| Intro talk slides |
Google Drive |
Course Teachers |
Needs update |
| Social media graphics |
Canva Team |
Communications Lead |
In progress |
| Research citations doc |
Google Docs |
RES-CITE |
Needs creation |
Initiative-Asset Mapping
World Meditation Day (Dec 21)
| Need |
Asset/Resource |
Status |
Owner |
| Venue (center) |
MM Hall |
Confirmed |
Center Coordinator |
| External venues |
Libraries, Busboys, Embassies |
In outreach |
Outreach Lead |
| Lead volunteers |
16-24 across venues |
Recruiting |
Volunteer Coordinator |
| Marketing materials |
Flyers, social media |
In progress |
Communications Lead |
| Registration system |
Google Forms + Sheets |
Ready |
IT Lead |
| Follow-up automation |
n8n workflow |
In progress |
IT Lead |
| Sound equipment |
Portable speakers (x2) |
Available |
- |
| Sign-in materials |
Clipboards, name tags |
Available |
- |
Mega Course (January 2026)
| Need |
Asset/Resource |
Status |
Owner |
| Course venue |
MM Hall (all sessions) |
Reserved |
Center Coordinator |
| Intro talk venues |
Yoga Room + external |
Available |
Outreach Lead |
| Course teacher |
Star teacher |
Confirmed |
RES-TCHR |
| Marketing materials |
Flyers, slides, video |
In progress |
Communications Lead |
| Registration system |
External AoL portal |
Ready |
- |
| Yoga mats/cushions |
30 mats, 40 cushions |
Available |
- |
| Refreshments |
Tea/snacks for breaks |
RES-RFSH |
COORD-VOL |
Knowledge in Action Sessions
| Need |
Asset/Resource |
Status |
Owner |
| Session venue |
UN Room (Saturdays) |
Available |
Center Coordinator |
| AV for wisdom videos |
Laptop + TV |
Available |
- |
| Refreshments |
Tea/coffee |
Volunteer-provided |
- |
| Attendees |
Graduate Ambassadors, Online Volunteers |
Outreach needed |
Volunteer Coordinator |
Garden Beautification ("Nature Does Yoga")
| Need |
Asset/Resource |
Status |
Owner |
| Space |
Corner garden area |
Available |
Facilities Lead |
| Design plan |
Concept images created |
Ready |
- |
| Plants/materials |
RES-PLNT |
Budget needed |
COORD-FAC |
| Signage |
Banner with yoga theme + QR |
Design needed |
Communications Lead |
| Seating |
Outdoor benches (2-3) |
RES-SEAT |
COORD-FAC |
| Budget |
$500-1000 (phase 1) |
Not approved |
Board |
Digital Kiosk
| Need |
Asset/Resource |
Status |
Owner |
| Hardware |
Tablet + stand |
RES-KIOSK |
COORD-IT |
| Software |
Kiosk app / web app |
Research needed |
IT Lead |
| Location |
Current front entrance |
Available |
Facilities Lead |
| Content |
Course info, videos, registration |
In progress |
Communications Lead |
| Budget |
$500-1500 |
Not approved |
Board |
External Venue Partnerships
| Venue Type |
Target Count |
Current Status |
Key Contact |
Notes |
| DC Public Libraries |
4 |
Outreach in progress |
Branch managers |
MLK, Alexandria, Arlington, Bethesda |
| Busboys & Poets |
1 |
Relationship exists |
Events coordinator |
14th & V preferred; rented space for intro sessions (no general scouting) |
| Embassies |
2-3 |
Research phase |
Cultural attaches |
India, Thai, Japan targets |
| Premium Buildings |
3-5 |
Active outreach |
Property managers |
See contacts-directory.md |
| Yoga Studios |
2-3 |
Not started |
Studio owners |
Cross-referral partnerships |
Budget Overview
| Category |
Monthly |
One-Time |
Status |
| IT Tools (n8n, forms) |
$50-150 |
- |
Approved |
| Marketing Materials |
- |
$500-1000 |
As needed |
| Event Supplies |
- |
$300-500 |
Partial inventory |
| Garden (Phase 1) |
- |
$500-1000 |
Not approved |
| Kiosk Setup |
- |
$500-1500 |
Not approved |
| Professional Signage |
- |
$2000-5000 |
Future |
Quick Reference: Who Owns What
| Domain |
Owner |
Backup |
| Room bookings |
Center Coordinator |
Volunteer Coordinator |
| Equipment checkout |
Center Coordinator |
Any core volunteer |
| Marketing approvals |
Communications Lead |
Campaign Lead |
| Budget requests |
Campaign Lead → Board |
- |
| Tech issues |
IT Lead |
- |
| Volunteer questions |
Volunteer Coordinator |
Any core volunteer |
| External partnerships |
Outreach Lead |
Campaign Lead |
Quick Links for Volunteers
One-stop reference for external links volunteers need to coordinate.
Note: 2026 — Add weekday kriya option
Events at the Center
Other Links
World Meditation Day Resources
Email Templates
Design & Flyers (Canva)
How to personalize a flyer:
1. Open template link above → File → Make a copy
2. Edit venue, location, date, etc.
3. Share → Download as JPEG or PNG (best quality)
Teacher Resources
Last Updated: December 2024
Update Frequency: Monthly or as resources change
- Index — Documentation home
Last updated: 2025-12-25
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